Supplier Resources & Procurement

A Vital Role in Our Safety & Service Capabilities

The following quality goods and services are procured at the lowest cost in the desired timeframe to enable the company’s subsidiary railroads to operate successfully and safely:

Engineering Materials and Services
Mechanical Maintenance, Service and Components
Vehicle Fleet
Locomotive Fuel
Asset Recovery
Operational Support, MRO
Derailment Services
Logistics

Please Review This Important Message for G&W Suppliers

This message contains important information for current and prospective G&W suppliers. Please review the details below to ensure compliance with our requirements and processes.

Supplier Information

Those who engage in a business relationship with the company for the first time will be treated with the same fairness and responsiveness that long-term business partners have come to expect and appreciate.

Our goal is to ensure that every interaction is a positive experience for all involved, regardless of the outcome, because there is always the potential for a mutually beneficial relationship in the future.

The company promotes a procurement process that provides equal opportunities to all suppliers, regardless of social or economic distinction, including age, race, creed, color, sex, ancestry or national origin.

Interested in becoming a supplier? Maintenance of Way and Engineering vendors complete and submit the Pre-Qualification Form below. Upon approval as an authorized vendor, complete and submit the Vendor Setup Forms below. All other vendors need only complete and submit the Vendor Setup Forms.

Company Purchasing Policies

Safety

Purchasing

Purchase Order Terms and Conditions

Working On/Visiting G&W Properties

Insurance

Supplier Logistics & Transportation

ATTENTION SUPPLIERS: Our routing instructions have recently been updated to accommodate a regional reorganization. Please see below.

Routing Instructions

For routing instructions, please contact the G&W Purchasing Department at dane.sorrells@gwrr.com. They are intended for use by those suppliers from which G&W subsidiaries have purchased material, unless other direction has been given. If these directed routing instructions are not followed and result in a higher amount, a charge back to the supplier for the freight costs, plus 15%, will be assessed on the shipment.

Packaging Standards

Each package of goods shipped must conform to the Institute for Supply Management – Rail Industry Forum’s (RIF) Packaging Standards. For a detailed listing of Standards, visit the RIF website at https://railcis.org/packaging-standards/. Each package of goods shipped must contain a packing list showing seller’s name, contents of package, and purchase order number of the face hereof.

Accounts Payable

Please direct invoices to accountspayable@gwrr.com. To facilitate efficient invoice handling, please include the following details on your invoice:

Railroad name or Railroad mark (e.g., BPRR, BAYL, etc.). A full list of Legal names and AAR marks can be found here.
Purchase Order (PO) number, if applicable

Please note that the accountspayable@gwrr.com email box is used exclusively for invoice submissions. For any other matters that require the attention of an Accounts Payable team member, please direct your email to apcorrespondence@gwrr.com.

If you would like to be paid via Electronic Funds Transfer (EFT), please complete the EFT Form and return it.